training officer ideas

[TonyB]

hey everybody, me and my ems chief are trying to come up with good ideas with keeping up records in a "simple" (lol) way. Any ideas that you have would be very appreciated. Have a good one and be safe out there

 

[MedicBender]

What type of records are you trying to keep? How would you like to keep them? Electronic? Paper? We need a bit more information

 

[TonyB]

we are lookingfor electronic primarily, but we will resort to paper if we have to. We are a small agency, we are trying to pick up loose ends on what has previously happened with our training record keeping.

 

[AlphaButch]

Microsoft Excel or any database program.

 

[blevinsjosh]

Software

There are some softwares that do this. Fire House is one. I am working on a website to do the same but will be a little while before complete.

 

[lawndartcatcher]

Spend $100 on a scanner and download one of the multitude of free .pdf printers (or buy the Adobe one - I did). Scan all requisite certs (CPR, EMT licenses, driver's licenses, etc.) and create 2 copies of the file. One goes into a directory for the individual provider (Bobby Table's CPR card, EMT License, 1002 certification, etc.) and one goes into a directory labeled for the month it expires (Bobby Table's CPR card and Lisa Null's EMT license both expire in January of 2013). Two months before each particular month take a look in that directory - so in November of 2012 you'd realize that you should probably make sure these folks have been sent through a CPR and EMT refresher respectively.

Keep the old files in a subdirectory called something useful like "old" or "expired". That way if there's ever a question you'll have backup.